Contact Reasons are used to help categorize the contact requests submitted by customers through any channel (either via the Contact Us, Help or any other form embedded into your website, or by phone and email). You can create a list of contact reasons based on the most frequently asked questions or common issues to enable sales representatives to select the appropriate topic for contact requests.
To create a contact reason:
Navigate to System > Contact Reasons in the main menu.
The list of available reasons is displayed.
Click Create Contact Reason on the top right.
Give the reason a meaningful name.
Click the Translations icon to provide spelling for different languages. If localization is enabled in the system configuration, the corresponding translation of the contact reason is displayed in the storefront of your website. Click the same icon again to return to the single-language view.
Click Save and Close.
Now you can edit the existing contact reasons or delete the unnecessary ones if necessary by clicking the or icons respectively at the end of the selected reason’s row.
When a customer submits the inquiry selecting a certain reason, the relevant request is created in the Contact Request module under the Activities main menu. The request contains the Contact Reason field that helps you identify a possible issue the customer is concerned about.
You can also assign a contact reason to a contact request manually by selecting the appropriate category when creating or editing a contact request.
For more details, see the How to Create a Contact Request Manually topic.